Add Production
For: Anyone starting a manufacturing run for a finished item
Add Production creates the order that a run is tracked against. What it asks for, and what happens the moment you save, depends entirely on how the item you're producing was set up in Item Master, not on any choice you make on this screen. Nothing here moves stock or posts to your ledger yet, that only starts once the order is approved and submitted, but this is where the warehouses, the item, and the optional Sales Order link that those later effects depend on get locked in.
What this module does
1. Every order inherits its method from the item, not from this form
There's no method selector here at all. You pick an Item, and the form fills in a read-only Production Manage Method field with whatever that item's own Production Data tab already says.
BOM Based: The item carries its own bill of materials. This form auto-fills a raw material line per BOM entry, quantity multiplied by how many units you're planning to produce.
Process Route: The item points at a Recipe. This form shows the Recipe's name and its ordered list of Process steps, nothing about materials, because a Recipe never carries any.
Item not set up yet: An "Add Production Item" button opens a drawer that writes the BOM or Recipe choice onto the item itself, the same place Item Master's Production Data tab does. It configures the item, not this order.
Item and Quantity: The item is labelled just "Item", and the quantity field is labelled "Quantity Info", not "Finished Item" or "Planned Qty".
Note: You can optionally check "Production By Sales order" and pick a Sales Order first. That pre-fills the item and quantity from the order's own line, and the finished production order carries a link back to it.
2. Three warehouses, not two
Every order asks for three separate warehouse roles, all required, regardless of method.
Raw Material Warehouse: Where the materials physically sit before production starts.
Production Warehouse: Where materials land once they're actually issued, and where they get consumed from during the run.
Finished Goods Warehouse: Where the output lands once submitted. This is fixed here at creation, there's no way to pick a different warehouse for it later. Settings → Organization defaults does not fill these three — you pick them on every order.
3. What actually happens when you save depends on the method
Saving doesn't touch stock either way, but the two methods start their orders in genuinely different states.
BOM Based orders: Start as Waiting for Inventory Approval, and a real Inventory Transfer Request is created behind the scenes for the raw material list.
Process Route orders: Start as Pending, with no approval step. There's nothing to wait on, you move straight into Submit Production.
Warning: Approving that inventory transfer request doesn't deduct raw material stock, it moves it from the Raw Material Warehouse into the Production Warehouse. The actual deduction only happens later, when the run is submitted. Rejecting the request instead sets the order to Inventory Rejected, and it can be re-raised for approval again from there.
Business rules
| Topic | Rule |
|---|---|
| Subscription gate | Creating a production order requires the Production Order feature to be active on your plan. Nothing else in this module is plan-gated |
| Production Order Code | Auto-generated with a PRO prefix, the same custom-prefix config icon used elsewhere in All Master |
| All three warehouses are required | Raw Material, Production, and Finished Goods Warehouse must all be picked, every time, for both production methods. They can be the same warehouse |
| No Production Date field | There isn't one. The order's creation timestamp is stored automatically; nothing on this form lets you set or backdate it |
| No Notes field | The Add Production form has no notes or remarks field at all |
| No insufficient-stock warning | The raw material stock table is a plain read-only display. Nothing turns red or blocks you for having too little stock |
| Editing | Not possible once created. There's no field-level edit for item, quantity, warehouses, or raw materials, only submit, delete, or close |
| Deleting | Only allowed on an order that's still Pending or Waiting for Inventory Approval, with zero submissions, no process ever started, and any related inventory transfer request still Pending |